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Text and Saving File

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Entering Text

Let us see how easy is to enter text in a word document. Hope you are aware that when you start a word, it displays a new document by default as shown below:

 

                                                               school-chalao-entering text image1

 

Document area is the area where where you type your text. The flashing vertical bar is called the insertion point and it represents the location where text will appear when you type.

So just keep your mouse cursor at the text insertion point and start typing whatever text you would like to type. I typed only two word "Hello Word" as shown below. The text appears to the left of the insertion point as you type:

 

                                                                 school-chalao-text image2

 

There are following two important points which would help you while typing:

  • You do not need to press Enter to start a new line, as the insertion point reaches the end of the line, Word automatically starts a new one. You would need to press enter if you want to have a new paragraph.
  • When you want to add more than one space between words, use the Tab key instead of the spacebar. This way you can properly align text when you use proportional fonts.

 

Saving New Document:

 

Once you are done with typing in your new word document, it is time to save your document to avoid losing work you have done on a Word document. Following are the steps to save an edited word document:

Step1. Click the File tab and select Save As option.

 

                                                                school-chalao-save as image1

 

Step 2. Select a folder where you would like to save the document, Enter file name which you want to give to your document and Select a Save as type, by default it is .docx format.

 

                                                                  school-chalao-save as image2

 

Step 3. Finally, click on Save button and your document will be saved with the entered name in the selected folder.

 

Saving New Changes:

 

There may be a situation when you open an existing document and edit it partially or completely, or even you would like to save the changes in between editing of the document. If you want to save this document with the same name then you can use either of the following simple options:

  • Just press Ctrl + S keys to save the changes.
  • Optionally you can click on the floppy icon available at the top left corner and just above the File tab. This option will also save the changes.
  • You can also use third method to save the changes, which is Save option available just above the Save As option as shown in the above screen capture.

If your document is new and it was never saved so far, then with either of the three options, word would display you a dialogue box to let you select a folder, and enter document name as explained in case of saving new document.

 

 

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