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Learning Point

Editing Document

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Insert and Add Text

 

Step1. Click the location where you want to insert text or you can use keyboard arrows to locate the place where you would like to insert the text.

 

                                                                school-chalao-eaditing image1

 

Step2. Start typing your text you want to insert. Word inserts the text to the left of the insertion point, moving existing text to the right.

 

                                                               school-chalao-editing image2

 

Insert and Replace Text

 

Step1. Right-click the status bar and select Overtype option from the displayed menu.

 

                                                                 school-chalao-editing image3

 

When you select over type option, status bar will show insert mode as shown below:

 

                                                               school-chalao-editing image4

 

Step2. Click on the Insert text available at the status bar and it will switch to Overtype mode as shown below:

 

                                                              school-chalao-editing image5

 

Step3. Now click the location where you want to insert text or you can use keyboard arrows to locate the place where you would like to insert the text.

 

                                                               school-chalao-edting image5

 

Step4. Start typing your text you want to insert. Word would replace the existing text with the newly typed text without moving position of the exiting test.

 

                                                                  school-chalao-editing image6

 

Select Text

 

  SN

                                          Component & Selection Method

 1

 Selecting text between two points

 Click at the start of the block of text, hold down Shift, and click at the end of the block.

 2

 Selecting a single word

 Simply double click anywhere on the word you want to select.

 3

 Selecting a paragraph

 Simply triple click anywhere on the paragraph you want to select.

 4

 Selecting a sentence

 Hold down Ctrl key and click anywhere in the sentence you want to select.

 5

 Selecting a column of text

 Hold down Alt, click and hold the mouse button, and drag over the column you want to select.

 

Note that only one part of the document can be in selected state. If you have one portion of the document in selected state and as soon as you try to select any other part of the document, previous part will automatically be de-selected.

 

Using the Selection Bar

 

The black shaded area in the following screen shot is called selection bar. When you bring your cursor in this area, it turns into a rightward-pointing arrow.

                                                                    school-chala-select text image1

 

You can use selection bar to select various components of a document as described in the following table:

 

 SN

                                          Component & Selection Method

 1

 Selecting a line

 Bring your mouse in selection bar area and click in front of the line you want to select.

 2

 Selecting a paragraph

 Bring your mouse in selection bar area and double click in front of the paragraph you want to select.

 3

 Selecting the document

 Bring your mouse in selection bar area and triple click.

 

Delete Text

Using Backspace & Delete Keys

The most basic deletion technique is to delete characters one at a time by pressing either backspace or delete keys. Following table describes how you can delete single character or whole word by using either of these two keys:

 

 SN

 Keys & Deletion Methods

 1

 Backspace

 Keep the insertion point just after the character you want to delete and press backspace key.  Word deletes the character immediately to the left of the insertion point.

 2

 Ctrl + Backspace

 Keep the insertion point just after the word you want to delete and press Ctrl + Backspace key.  Word deletes the whole word immediately to the left of the insertion point.

 3

 Delete

 Keep the insertion point just before the character you want to delete and press delete key.  Word deletes the character immediately to the right of the insertion point.

 4

 Ctrl + Delete

 Keep the insertion point just before the word you want to delete and press Ctrl + Delete key.  Word deletes the word immediately to the right of the insertion point.

Using Selection Method

You have learnt how to select various parts of a word document. You can make use of that learning to delete those selected parts as described in the following table:

 SN

 Component Selection & Delete Methods

 1

 Deleting text between two points

 Click at the start of the block of text, hold down Shift, and click at the end of the block to select the text and finally press either backspace or delete key.

 2

 Deleting a single word

 Simply double click anywhere on the word you want to delete and finally press  either backspace or delete key.

 3

 Deleting a paragraph

 Simply triple click anywhere on the paragraph you want to delete and finally press either backspace or delete key.

 4

 Deleting a sentence

 Hold down Ctrl key and click anywhere in the sentence you want to delete and finally press either backspace or delete key.

 5

 Deleting a column of text

 Hold down Alt, click and hold the mouse button, and drag over the column you want to delete and finally press either backspace or delete key.

 6

 Deleting a line

 Bring your mouse in selection bar area and click in front of the line you want to delete and finally press either backspace or delete key.

 7

 Deleting entire document content

 Press Ctrl + A keys to delete the entire document and finally press either backspace or delete key.

 

Copy & Paste Operation

Step1. Select a portion of the text using any of the text selection methods.

 

                                                                    school-chalao-copy image1

 

Step2. At second step, you have various options available to copy the selected text in clipboard. Just use any one of them which you like most:

  • Using Mouse Right Click: If right click on the selected text, it will display copy option, just click this option to copy the selected content in clipboard.
  • Using Ribbon Copy Button: After selecting a text, you can use copy button available at the ribbon to copy the selected content in clipboard.
  • Using Ctrl + c Keys: After selecting a text, just press Ctrl + c keys to copy the selected content in clipboard.

 

                                                                         school-chalao-copy image2

 

Step3. Finally click at the place where you want to copy selected text and use either of these two simple options:

·        Using Ribbon Paste Button: Just click paste button available at the ribbon to paste the copied content at the desired location.

·        Using Ctrl + v Keys: This is simplest way of pasting the content. Just press Ctrl + v keys to paste the content at the new location.

 

 

                                                                 school-chalao-copy image3

 

Cut & Paste Operation

Cut operation will cut the content from its original place and move the content from its original location to a new desired location. Following is the procedure to move the content in word:

Step1. Select a portion of the text using any of the text selection methods.

 

                                                                  school-chalao-copy image4

 

Step2. At second step, you have various options available to cut the selected text and put it in clipboard. Just use any one of them which you like most:

  • Using Mouse Right Click: If right click on the selected text, it will display cut option, just click this option to cut the selected content and keep it in clipboard.
  • Using Ribbon Cut Button: After selecting a text, you can use cut button available at the ribbon to cut the selected content and keep it in clipboard.
  • Using Ctrl + x Keys: After selecting a text, just press Ctrl + x keys to cut the selected content and keep it in clipboard.

                                                                 school-chalao-copy image5

 

Step3. Finally click at the place where you want to move the selected text and use either of these two simple options:

  • Using Ribbon Paste Button: Just click paste button available at the ribbon to paste the content at the new location.
  • Using Ctrl + v Keys: This is simplest way of pasting the content. Just press Ctrl + v keys to paste the content at the new location.

 

                                                                school-chalao-copy image6

Copy, Cut & Paste in different documents:

You can use the same procedure what we have discussed above to copy and paste or cut and paste content form one document to another document. Procedure is very simple, just copy or cut the desired content from one document and go into another document where you want to paste the content and use mentioned step to paste the content.

You can use Alt + Tab keys to switch through the different documents and select the desired destination document.

 

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